Civil Air Patrol Volunteer Now

Membership Card Photo Guide

The following guidelines outline the requirements for your eServices photo, which will be used for your CAP photo membership card and CAP Form 101 Specialty Qualification Card. After you crop and upload your photo into eServices, your photo will be automatically sent to your commander for validation prior to use. If it is rejected for any reason, you will receive an e-mail notification explain why it was rejected.
Suggestions for taking your photo
  • We recommend using "Portrait Setting" on camera.
  • You can also try taking your picture vertically instead of horizontally.
  • Photo size should be around 500 kb


CAP Photo Guidlines

Membership ID photo Sample
Example of a perfect
photo for the CAP
membership card or
CAP Form 101

  • Must be a color picture with full face and frontal view
  • Must have a white or off-white background
  • Photo should capture from just above the top of the head to the bottom of the neck line
  • Photo should be in normal attire or appropriate CAP uniform
  • Photo must have been taken within the last 12 months
  • If you normally wear prescription glasses, wear them for the picture - if they are transition lenses, wait until they become transparent
  • If you have a problem with glare from your glasses, tilt your head down slightly when you take the photo
  • Head should be centered in the picture and eyes open and looking at the camera
  • Preferred electronic photo format is .jpg - though .png and .gif is acceptable
  • Photo needs to be replaced with a current one every five years

Reason For Photo Rejection
Bad Photo 1
  • Wear of headgear hat, etc.
  • Wearing of sunglasses
  • Dark or multi-colored background
  • Items in background
  • Flag in background
  • Vertical or horizontal distortion
  • shot from the waist up
Head Gear
Bad Photo 2
Bad Photo 
Above are examples of photos that do not meet the requirements for the CAP membership card or CAP Form 101.

eServices Photo Uploading Instructions
1. Login to eServices (Note: If you have not registered before, you will need to go to "First time eServices users click here to activate your account!"
  • You will need the following to register:
    Last name, last four digits of your SSN, your email address and birth date
2. Once inside eServices, click on "Photo Upload" in the menu on the left. 
3. Select "Choose File".  Then, locate the picture file on your computer.  
4. Double click the picture file.
5.  Click the gray "Continue to Crop" button
6. Resize the highlighted box to expand it.  Then, drag the box to highlight/center your head and neck line as shown in the photo above.
7. Click " Crop photo" to save your photo.
8. Once you click "Crop photo," your photo will then be automatically submitted to your unit commander for validation. 

CAP National Headquarters
105 South Hansell Street
Bldg. 714
Maxwell AFB, AL 36112-5937
Interested in Membership?
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